Operations & Administration Manager

Operations & Administration Manager (Part-Time)

Kirkland Parks & Community Foundation ignites the power of philanthropy by connecting people, ideas and resources to cultivate a healthy, vibrant, inclusive and sustainable community.

Location: Hybrid (office & remote). Office in downtown Kirkland. Hours: Part-time, up to 20 hours per week on a contract basis

Job Description: We are seeking a dedicated and detail-oriented individual to join our team as a Part-Time Administrative/Operations Manager. This position plays a vital role in supporting the operational and administrative functions of our community foundation. Salary range $3,200 - 4,500/month (for up to 20 hours/week), depending on experience.

Key Responsibilities:

Enterprise Application Management:

  • Master and maintain our new enterprise application system - Community Suite. The function of this system includes CRM, Funds Management, Banking/Investments, and Reporting.
  • Responsible for data entry, system monitoring, and troubleshooting. Also responsible as primary contact for maintaining the system once it is established.

General Operations & Administration:

  • General office administration - organization of records, managing correspondence, and
    scheduling meetings, assist with stakeholder communications.
  • Support the grant making process - maintain grantee records, tracking applications,
    and preparing grant agreements.
  • Assist with preparation of management reports, managing expense tracking. Work with
    outside bookkeepers to prepare regular financial reporting.
  • Project support - assist with various projects as needed, ensuring they are completed
    efficiently and effectively.


  • Experience in administrative and/or financial roles.
  • Skill with Excel/Google Sheets.
  • Proficiency in dealing with enterprise software systems i.e. CRM (or similar) systems,
    (preferably Community Suite.) Comfortable with learning and working with enterprise
    application software.
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team.
  • Commitment to the foundation's mission and community values.

How to apply:

To apply, please email your letter of application and resume. Your letter of application
must include both of the following:

  1. A letter describing how your education and experience meet the qualifications for the position.
  2. Your resume

We will not acknowledge all applications. Those chosen to move forward in consideration will receive information on the next steps. This position is subject to reference checks, the completion of a background check and education verification. KPCF is an equal opportunity employer and committed to diversity, equity, and inclusion. KPCF does not discriminate on the basis of race, color, national origin, ancestry, sexual orientation, sex, religion, age, gender identity or expression, medical condition, marital status, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws. We encourage qualified applicants of all backgrounds and identities to apply.

603 4th Ave, Suite 500
Kirkland WA 98033

(425) 505-3348

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KPCF is a 501(c)(3) non-profit.
EIN 46-4931717

Website support generously provided by Sitetherapy.net

© Copyright 2024

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Thank you for your interest in serving on the board of directors of KPCF.

We are seeking passionate and dedicated individuals who share a strong commitment to the Kirkland community to join our board of directors. Board members play a vital role in shaping the organization's direction and ensuring its long-term success. Please complete the following form to express your interest in serving on our board. We are dedicated to the commitment that our board should reflect the diversity of our community.

Have you served on the board of a nonprofit organization before?*

Please reach out to us with any inquiries or comments. We'd love to hear from you.