Part-Time Operations/Administration Manager

Job Title: Part-Time Operations/Administration Manager Organization: Kirkland Parks & Community Foundation Location: Hybrid (office & remote). Office in downtown Kirkland. Hours: Part-time, up to 20 hours per week on a contract basis

Job Description: We are seeking a dedicated and detail-oriented individual to join our team as a Part-Time Administrative/Operations Manager. This position plays a vital role in supporting the operational and administrative functions of our community foundation.

Key Responsibilities:

  1. Enterprise Application Management:

    • Master and maintain our new enterprise application system – Community Suite. The function of this system includes CRM, Funds Management, Banking/Investments, and Reporting.

    • Responsible for data entry, system monitoring, and troubleshooting. Also responsible as primary contact for maintaining the system once it is established.

  2. General Operations & Administration:

    • general office administration – organization of records, managing correspondence, and scheduling meetings, assist with stakeholder communications.

    • support the grant making process – maintain grantee records, tracking applications, and preparing grant agreements,

    • assist with preparation of management reports, managing expense tracking. Work with outside bookkeepers to prepare regular financial reporting.

    • project support – assist with various projects as needed, ensuring they are completed efficiently and effectively. 

Qualifications 

    • Experience in administrative and/or financial roles.

    • Proficiency in dealing with enterprise software systems i.e. CRM (or similar) systems, (preferably Community Suite.) Comfortable with learning and working with enterprise application software.

    • Strong organizational and time-management skills.

    • Excellent verbal and written communication skills.

    • Ability to work independently and as part of a team.

    • Commitment to the foundation’s mission and community values.

Application Process:
Interested candidates should submit a resume and cover letter to jobs at kpcf dot org, attention – Sally Otten. Applications will be accepted until filled.

Kirkland Parks & Community Foundation (KPCF) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. KPCF ignites the power of philanthropy by connecting people, ideas and resources to cultivate a healthy, vibrant, inclusive and sustainable community.